Traceability
Each answer points back to the thread
Managers can move from an answer to the original owner email, vendor quote, or council thread without starting a second search.
Property Management Companies
Your property managers have become human search engines.
Ask what happened at any building. Get a sourced answer from the emails, documents, quotes, and decisions your team shared.
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Setup takes minutes. No IT project. No team training.
You tried the portal. The real work still happens in email.
Owners reply there. Contractors quote there. Councils approve decisions there. Every building has a history, but most of it is scattered across owner emails, contractor threads, council replies, and individual manager inboxes. When someone asks what happened, your team has to reconstruct the answer from scratch.
The same questions keep coming back
What did we approve? Which vendor quoted it? Who agreed to the timeline? Your team burns time re-answering questions that were already resolved.
Portals do not capture the real conversation
Owners, contractors, and councils still default to email. The portal might store documents, but the context lives in the thread.
Every building becomes its own inbox maze
A portfolio manager might know where something is. The rest of the team usually does not.
Turnover wipes out building history
When a manager leaves, the inbox goes with them. The next person inherits the building, but not the decisions and vendor context behind it.
Your managers keep using email. Dossier turns it into property memory.
No new portal to roll out. No migration. No training. Your managers keep working exactly the way they already do while Dossier builds the knowledge base in the background.
- 01
Share the thread or document
BCC the building's Dossier address on any thread that matters, or upload the documents your team relies on. Owner conversations, vendor quotes, council decisions.
- 02
Dossier's AI organizes it per building
Dossier's AI extracts decisions, commitments, dates, and open questions from every thread and document. Organized per building. Automatically.
- 03
Ask and get a sourced answer
Anyone on the team can ask a question about any building and get a sourced answer in seconds.
See it in action
Ask about the history. Get the source.
Dossier - 450 Marine Drive
Question
"What did we agree with the landscaping vendor about the contract renewal?"
Dossier
GreenEdge Landscaping agreed to renew at $2,400/month for 12 months, effective March 1st. The contract includes weekly mowing, seasonal planting, and snow removal. Sandra confirmed the terms on behalf of the council. The previous rate was $2,100/month; the increase covers the addition of snow removal, which was previously handled by a separate contractor.
Sources
Re: GreenEdge contract renewal - final terms
Fwd: Updated landscaping proposal
Ask about any building without opening five inboxes.
These are the kinds of questions property managers get from owners, councils, and vendors once the original thread is buried.
- "What did council approve for the parkade membrane repair?"
- "Which vendor quote did we accept for the elevator work?"
- "Who committed to sending the revised budget to the council?"
- "What changed between the first landscaping quote and the final contract?"
- "What deadlines are coming up on the insurance claim?"
- "What did the previous manager already tell the owner about this issue?"
Answers stay tied to the building record.
When a council member or owner asks for proof, your team should be able to point back to the exact thread, quote, or approval behind the answer.
Portfolio continuity
Building history survives handoffs
When a building changes hands internally, the next manager can still see the source material behind past decisions.
Partial history
Missing context stays visible
If only part of the record was shared, Dossier answers from that record and keeps the available sources inspectable.
Pricing
Simple pricing.
$99/month per property.
Unlimited users. Unlimited threads.
Managing a portfolio? Talk to us about volume pricing.
Request access
We'll follow up with setup details and next steps.
Your team's knowledge should not depend on who is still around to remember it.
A few practical questions for portfolio teams.
Dossier is meant to reduce rework for managers, not create another system everyone has to maintain.
Do our managers need to change how they work?
No. If a manager can BCC a thread or upload a document the team already relies on, they can keep building the building record without changing where the work happens.
Can we keep each building's history separate?
Yes. The subpage copy already frames Dossier per building, and the sourced answers are meant to keep decisions attached to the right property record.
What if the old manager did not share everything?
Dossier still becomes useful from the record you do have. As more current threads and documents get shared, the building history gets stronger instead of staying locked in one inbox.
Is this useful for answering owner and council follow-ups?
Yes. That is one of the clearest use cases. Your team can answer from the building record and point back to the underlying thread or document when needed.
How do you handle our data?
Your threads are never used to train AI models. Data is transmitted over an encrypted connection. Only members you invite can see your Dossier, and you can delete your data, export it, or close your account at any time.